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AGSA Bylaws

BYLAWS OF THE ANKENY GIRLS SOFTBALL ASSOCIATION (AGSA)


Article I. NAME AND LOCATION

Section 1.01 NAME.  The name of organization shall be the ANKENY GIRLS SOFTBALL ASSOCIATION, hereafter referred to as the Association.
Section 1.02 LOCATION.  All girls, no matter their place of residence, can play Recreation League softball.  Any girl who wishes to participate in Competitive Team softball must attend school within the Ankeny School District or reside within the Ankeny School District. 
 
Article II. PURPOSE AND OBJECTIVE

Section 2.01 The business, purpose, and objective of the Association shall not be for profit but shall be as follows:
(a)To provide a recreational softball opportunity through the Recreation League program for any girl wanting to play softball whether they reside in the Ankeny School District or not and to provide a competitive softball opportunity through the Competitive Team program for girls attending school in the Ankeny School District or residing within the Ankeny School District.
(b)To promote a high level of sportsmanship among participants, parents, coaches, and spectators To develop physical skills related to softball and good moral character
(c)To provide facilities and equipment necessary for the safe operation of said Association
(d)To provide an opportunity for each girl to participate regardless of race, religion, or physical/mental ability.
(e)To establish and maintain rules and regulations providing fairness to all participants

Article III. MEMBERSHIP

Section 3.01 GENERAL MEMBERSHIP. All Executive Officers, Board members, coaches, players and parents/guardians of players are all considered members of the Association.  Active participation in meetings and Association discussions is encouraged.  Members are bound by these bylaws and by the playing rules of the Association, and are expected to conduct their actions accordingly in all matters pertaining to the Association.  
Section 3.02 VOTING.  Any adult (18 and over) who is an Association member shall have one (1) vote in the election process for positions of Executive Board members.
Section 3.03 TERMINATION.  Violation of the bylaws or the rules of the Association may result in disciplinary action as decided by a majority vote of a quorum of the Executive Board at any regular or special Association meeting.  Repeated violation of good sportsmanship or Association rule violations or failure to meet membership requirements or misconduct on the part of a member will result in discipline, including but not limited to suspension or dismissal from the Association.
Section 3.04 REPLACEMENT.  Replacement of any head coach or assistant coach must be approved by a majority of the Executive Board.

Article IV. EXECUTIVE OFFICERS and BOARD MEMBERS

Section 4.01 EXECUTIVE OFFICERS.  The Executive Officers who make up the Executive Board of this Association shall be elected by ballot vote.  The positions of Executive Office shall include:  AGSA President; 1st Vice President, 2nd Vice President, Recreation League Commissioner, Competitive Team Commissioner, Secretary and Treasurer.  
Section 4.02 It is NOT a requirement to have a daughter playing to be an Executive Officer or member of the Board.
Section 4.03 The purpose of the Executive Officers is to set direction for the organization.  The entire Board (voting members) must vote on all recommendations\proposals before they can be approved (Majority vote is required). Regular and recurring normal operating transactions do not require approval of the Board.
Section 4.04 BOARD MEMBER APPOINTMENTS. It shall be the duty of the elected Executive Officers to appoint qualified people for other positions as necessary for the operation of the Association.    The General (Voting) Board positions include: Fundraising Manager, Recreation League Registrar, Competitive Team Registrar, Facilities and Umpire Manager, Equipment Manager, Apparel Manager, Promotions Manager and Special Events Coordinator.  Each General Board Member must be approved by a majority vote of the Executive Board.  

The 2nd VP will make recommendations for Facilities and Umpire Manager, Equipment Manager, Apparel Manager and Special Events Coordinator.  The Secretary will recommend the Promotions Manager.  The Treasurer will recommend the Fundraising Manager.  The Recreation League Commissioner will recommend the Recreation League Registrar.  The Competitive Team Commissioner will recommend the Competitive Team Registrar. 

The At-Large (Non-voting) Board positions include: four Recreation League Coordinators (6U, 8U, 10U, and 12/14U), Summer Smash Coordinator, Event Coordinator and four Competitive Team Coordinators (8U, 10U, 12U, and 14U).  Each At-Large Board Member must be approved by a majority vote of the Executive Board.  

The Recreation League Commissioner will make recommendations for the Recreation League
Coordinators.  The Competitive Team Commissioner will make recommendations for the Competitive Team Coordinators, the Event Coordinator and the Summer Smash Director.

The Board will contract out for a Concession Manager position on an annual basis.  The person or persons contracted with for this position may not hold any other position on the Board during the contract period.  The Concession Manager will be paid a set fee for the contract period and the position will be approved annually by the voting members on the Board.

The Concession Manager will be responsible for the following:
1. Clean and prep concession stand.
2. Purchase and order supplies and keep stand adequately stocked at all times.
3. Meet with parents, coaches and board members to explain the policies and procedures, to make sure everyone is knowledgeable of what to do when working in the concession stand.
4. Coordinate with teams for when parents are scheduled to work in the concession stand for both spring/summer tournaments and fall rec. league play.
5. Coordinate with board members to help supervise and ensure there is a supervising board member available to open and close the concessions each day.
6. Train and hire supervisors/workers.
7. Meet expectations of the Appeals Inspector for properly running a concession stand.
8. Communicate at monthly meetings how things are going in the concession stand.
9. Keep track of expenses and organize receipts to show to Treasurer/Board on an "as needed" basis.
10. Provide to the AGSA board an end of the year report on outcomes for the season. 
11. Meet the expectations as outlined in the AGSA by-laws.

Section 4.05 The "BOARD" or "BOARD MEMBERS" is comprised of   both EXECUTIVE OFFICERS, and APPOINTED BOARD MEMBERS (Includes "General" and "At Large" Board Members).
Section 4.06 TERM.  The term of office shall be for one year (November 1st through October 31st) and thereafter until a successor is elected or appointed.
Section 4.07 EXECUTIVE BOARD.  The Executive Board shall consist of the above-mentioned Executive Officers.  The duties of the Officers shall include, but not be limited to, the following:

(a) AGSA President: 
(i) Serve as the chief officer of the Executive Board
(ii) Coordinate committees and the Executive Board members
(iii) Ensure Board decisions are carried out and/or completed
(iv) Chair external functions, appoint special committees, and appoint members to standing committees with the help of the chairman of the standing committee
(v) Coordinate corporate filings with Secretary
(vi) Represent the Association at outside meetings
(vii) Direct and oversee Association Board meetings.
(viii) Obtain Association and other appropriate  insurance coverage
(ix) Where authorized, negotiate and sign Association contracts.  Serve as liaison to the City Parks Board.
(b) 1st Vice President: 
The main purpose of this position is to assist the AGSA President in his duties.  During any absence or inability of the President to perform his/her duties or exercise his/her powers as set forth in these Bylaws, such duties and powers shall be exercised and performed by the 1st Vice President.  When so acting, the 1st Vice President shall have all of the powers and be subject to all of the responsibilities hereby given to or imposed upon the President.
(c) 2nd Vice President\Operations Manager:
The purpose of this position is to oversee the normal day to day operations.  The 2nd VP will make recommendations for and oversee the following positions: Facilities and Umpire Manager, Apparel Manager, and Equipment Manager.  The 2nd Vice President will preside over the Board meeting in the absence of the AGSA President and 1st Vice President.  The 2nd Vice President will be responsible for making the meeting location arrangements for board meetings.
(d) Recreation League Commissioner:  
Plan, organize and coordinate the Recreation League season in partnership with the Ankeny Parks and Recreation Department.  Commissioner will recommend qualified people for appointment as Recreation League Coordinators for each of the respective age related divisions and provide Rec Committee leadership.  Coordinator positions are considered "At Large" (Non-Voting) Board Member positions.  The Rec Committee will consist of the Rec Registrar, Rec League Coordinators and ad hoc positions as necessary.  Recreation Leagues will be divided into the following age divisions: 
-6 and Under (6U) also known as Little Hitters  
- 8 and Under (8U also known as Junior League
-10 and Under  also known as League I
-12 and 14 and Under - also known as League II
(e) Competitive Team Commissioner:  
Recommend qualified people for appointment as Competitive Team Coordinators for the four Competitive Team age groups.  These Competitive Team Coordinator positions are considered "At Large" (Non-Voting) Board Member positions.  The Competitive Team Commissioner, along with the Competitive Team Coordinators, will be responsible for the following list of duties in their respective division:
-8U Coordinator 
-10U Coordinator
-12U Coordinator 
-14U Coordinator
(i) Assist in the recruitment and selection of a Competitive Team Registrar and an Event Coordinator for a Board position
(ii) Supervise and coordinate the selection of Competitive Team coaches 
(iii) Coordinate Competitive Team player tryouts and selection 
(iv) Coordinate specialty clinics as necessary
(v) Coordinate all financial transactions regarding tournament teams with the Treasurer and Competitive Team Commissioner
(vi) Responsible for selecting players to 8U, 10U, 12U and 14U Fall, Spring, and Summer Competitive Softball teams, working closely with the coaches of those age groups.  The Board has the right to make adjustments as necessary. Players new to the program will be reviewed by the Competitive Team Commissioner who will work with the appropriate coaches to determine proper placement on a team 
(f) Secretary:
(i) Assist in the recruitment and selection of a Promotions Manager for a Board position
(ii) Shall take notes and prepare the minutes of each meeting.  Distribute to the  Board in a timely manner (7 days post meeting) and post on the Board web site
(iii) Carry out official correspondence as directed
(iv) Coordinate corporate filings with Treasurer and/or President
(g) Treasurer:
(i) Assist in the recruitment and selection of a Fundraising Manager for a Board position and also a Concession Manager for a contract position
(ii) Receive all monies or other property paid or donated to the Association and disburses funds of the Association as directed by the Board. Maintain source documentation of payments and receipts.  Maintain books of account for league expenses and reconcile all league bank accounts. Prepare monthly expenditure and budget reports and distribute at each monthly board meeting
(iii) Track obligations by the league approved budget line items (iv)  
(iv) Collect all mail from the Association post office box
Section 4.08 GENERAL BOARD MEMBERS.   The General Board will consist of the following appointed members.  The duties of the General Board Members shall include, but are not limited to, the following:

(a) Fundraising Manager:
(i) Solicit fundraising proposals and coordinate presentations to Board as necessary
(ii) Coordinate and supervise all fundraising activities through utilization of team parents
(iii) Ensure fundraising material is distributed
(iv) Collect all order forms and funds
(v) Work with the Treasurer to purchase fundraising prizes
(vi) Distribute orders and prizes
(vii) Report all deposits from fundraiser to Treasurer
(viii) Solicit field sponsorship banners
(ix) Design the sponsorship banners
(x) Work with the Treasurer to purchase the sponsorship banners
(b) Recreation League Registrar:
(i) Works directly with the "Ankeny Park & Recreation League Coordinator" to coordinate Recreation League registration  
(ii) Ensure that all Recreation League players are properly registered and insured
(iii) Work with League Coordinators to create and maintain Recreation League team rosters
(iv) Maintain Recreation League coachesâ?? applications and perform background check report each year 
(v) Review all Recreation League coachesâ?? background check reports.  Any founded discrepancies will result in disqualification.  No exceptions
(vi) Submit background check reports to Association Secretary for filing purposes
(vii) Works directly with the "Ankeny Park & Recreation League Coordinator" to help prepare the master schedules for practices and games
(viii) Coordinate with Promotions Manager to publicize league registration and picture day
(ix) Coordinate with Fundraising Manager any fundraising activity (value cards)
(c) Competitive Team Registrar:
(i) Coordinates Competitive Team player registration 
(ii) Ensure that all Competitive Team players are properly registered and insured
(iii) Maintain Competitive Team rosters
(iv) Complete formal rosters and stores birth certificates for Competitive Teams
(v) Maintain Competitive Team coaches' applications and perform background check report each year 
(vi) Review all Competitive Team coaches' background check reports.  Any founded discrepancies will result in disqualification.  No exceptions
(vii) Submit background check reports to Association Secretary for filing purposes
(d) Equipment Manager:
(i) Make authorized equipment purchases. Purchases over $500 require bids from 3 different sources, if possible, with the Board approving the final source
(ii) Keep accurate inventory records of all Association equipment and supplies
(iii) Disburse equipment to and collect equipment from coaches
(e) Facilities and Umpire Manager:
(i) Monitor locks and combinations on Association buildings and softball fields.
(ii) Assist the AGSA President as a liaison to the City Parks Director
(iii) Manage and follow through with all facility related issues including storage building, concession stand building, scoreboards, batting cages and softball fields.  Position will work closely with City's staff and AGSA President on facility issues. 
(iv) Secure the services of certified/qualified umpires for league play and Association sponsored tournaments.
(v) Schedule umpires for all regular and make-up games
(vi) Meet with umpires prior to the start of the season to clarify rules and procedures
(vii) Coordinate with Recreation League Commissioner to obtain umpires for rescheduled games
(f) Promotions Manager:
(i) Maintain the web site:  www.ankenygirlssoftball.com
(ii) Responsible for taking digital pictures for newspaper articles and submitting to local newspapers as well as being responsible for providing press releases to local media
(iii) Responsible for creating and maintaining registration forms and setting up the online system for registration
(iv) Responsible for advertising in local newspapers regarding tryouts, fundraisers and other events
(v) Responsible for posting the monthly board meeting on the Association's web site calendar
(vi) Responsible for the creation and distribution of an Association newsletter to be sent out to all members on a regular schedule, not to be less than 4 times per year and will coincide with notification of tryouts and other milestone activities of the Association.
(g) Apparel Manager:     
(i) Coordinate the selection, vendor bids, purchase and distribution of competitive team and recreation league team uniforms.
(ii) Coordinate and make other Association apparel available as needed.
(h) Special Events Coordinator:     
(i) Coordinate and supervise AGSA business at all specialty tournaments and special events held at the Prairie Ridge softball complex. 
(ii) Coordinate committees within AGSA prior to specialty tournaments and special events held at the Prairie Ridge softball complex. 
(iii) Work in conjunction with AGSA board and team parents to create a positive experience for players, families, spectators and directors during specialty tournaments and special events held at Prairie Ridge Softball Complex.
(iv) Work in conjunction with AGSA board, concession manager(s) & apparel manager(s) to create additional revenue sources during specialty tournaments and special events held at Prairie Ridge Softball Complex. 
(v) Work in conjunction with AGSA board and fundraising manager on sponsorship ideas during specialty tournaments and special events held at Prairie Ridge Softball Complex. 
(vi) Work with tournament director(s) or event director(s) to ensure reasonable needs at Prairie Ridge Softball Complex are met.   
Section 4.09 ELECTION OF OFFICERS.  The members of the Executive Board shall be elected annually at a reorganization meeting.  Election shall be by written ballot.  A majority of the votes cast shall elect.  The term of election shall be for one year, and thereafter, until a successor shall be elected.  Any member age 18 or older may attend the meeting and vote on the election of officers.  Nominations must be submitted at least 15 days prior to elections.  All nominations will be posted on the website.  Elections will be held the last week of October.  A nominee shall be an existing member of the Board of Directors.  If no existing Board Member is willing to run, then an exception can be made for a Non-Board Member to run for election.
Section 4.10 GEOGRAPHICAL REPRESENTATION.  All Executive Officers and Board Members must reside within the Ankeny School District or have a child attending the Ankeny School District.  
Section 4.11 VACANCIES.  Vacancies occurring in elected offices before the expiration of that term shall be appointed by the AGSA President with the approval of a majority vote of the remaining Executive Board.  A nominee for the vacated office on the Executive Board shall be a member of the Board of Directors.  If no existing Board Member is willing to accept appointment to the vacant position, an exception can be made for a Non-Board Member to be appointed.
Section 4.12 REMOVAL OF OFFICERS.  A Board member may be removed from office for good cause by a 75% vote of the Board.

Article V. MEETINGS

Section 5.01 ANNUAL MEETING.  An Annual Meeting will be held for the purpose of conducting the election of Executive Officers.  See Section 4.09 for meeting date.
Section 5.02 REGULAR MEETINGS.  Board meetings will be held once a month on the first Monday of each month at 7:00 P.M.  All topics outside of normal discussion must be submitted in writing to the President 10 days prior to scheduled meeting to be considered for discussion.  The 2nd Vice President will make any necessary meeting location arrangements.
Section 5.03 NOTICE.  At least seven (7) days in advance of each Board meeting, notice of the meeting shall be given to the members in such a form as authorized by the Board.  Regular meeting will be designated by the Board and will be open to all interested persons.
Section 5.04 SPECIAL MEETINGS.  The AGSA President or a member of the Board at their discretion may call special meetings.  Upon written request of at least six (6) Association members, the AGSA President shall call a specific meeting to consider a specific request.
Section 5.05 TRANSACTION OF BUSINESS.  A majority of General (voting) Board members (51%) must be present at a meeting to constitute a quorum for the purpose of transacting business.  Any member may submit an absentee Proxy by notifying the AGSA President of the same prior to the meeting.  Meetings pertaining to the constitution and by-laws must have 75% of the Executive Board in attendance.  The AGSA President shall not have voting rights unless necessary to break tie vote or if his/her vote is necessary to make quorum to consider an issue that cannot be postponed.  All meetings will be conducted according to Roberts Rules of Order.

Article VI. FINANCES

Section 6.01 REGISTRATION FEES.  Registration fees will be determined by the Board in a meeting before each seasonâ??s registration.  
Section 6.02 EQUALITY. The Board shall decide all matters pertaining to the finances.  
Section 6.03 AUTHORIZATION.  The Treasurer has the authority to issue checks without the approval of the Board to pay bills for the Association, that he/she has the authority to pay.  All checks, in excess of $500, except umpiring costs, will be signed off on by both the President and the Treasurer.  Association funds in excess of the immediate need should be kept in an Association savings account.
Section 6.04 FEDERAL AND STATE REPORTING REQUIREMENTS.  The Treasurer shall be responsible for annually filing all required Federal and State information returns and corporate documentation.
Section 6.05 AUDIT.  After the completion of fiscal year activities and no less than bi-annually, a public accountant will audit the financial records of the Association.  The Executive Board will act upon comments and recommendations resulting from this review within forty-five (45) days. 
Section 6.06 FISCAL YEAR.  The fiscal year for the Association shall be from November 1 to October 31.
Section 6.07 CONFLICT OF INTEREST.  The Association may not knowingly enter into an agreement to purchase goods or services from any source that may constitute a conflict of interest.  A conflict of interest is defined as purchases from any business or organization where a member of the Board may receive some direct financial benefit.  Exceptions may be granted at an Executive Board meeting by a 75% majority vote of the board members in attendance.

Article VII. COMMITTEES

Section 7.01 Committees shall be appointed by the AGSA President and/or Board as required to conduct business of the Association. 

Article VIII. AMENDMENTS  

Section 8.01 These bylaws shall be adopted or amended by a majority vote of the Board at any regular or special meeting (See Section 5.05).  The AGSA President shall maintain a history of the amendments to the bylaws in the Secretaryâ??s notebook.

Article IX. REGISTRATION

Section 9.01 REGISTRATION FEES.  In order for a girl to participate in the Association league and competitive play, she must have paid a registration fee as set by the Board on or before all dates as established by the Board.
Section 9.02 FORMS.  In order for a player to participate in Recreation or Competitive league and tournament play, the player must have completed, and submitted, all required forms prior to the start of play. 
Section 9.03 LATE REGISTRATION.  Any girl who fails to register before the deadline may be granted membership when approved by the Executive Board.  The Recreation League Commissioner, in conjunction with the AGSA President, shall monitor the placement of players on teams until the maximum is reached.  Players will be placed on teams in order of the teamâ??s status at the draft/draw.  The Recreation League Commissioner has the right to place players on teams to even out competition levels or if a position player is needed.  The Board reserves the right to impose late registration fee deadlines.
Section 9.04 REFUNDS.  It is up to the discretion of the Board to determine the amount or percentage of refund a player may receive. 
Section 9.05 SCHOLARSHIPS.  Relief from registration fees can be requested via a written request documenting financial hardship that is presented to the Board for review. 

Article X. LOCAL RULES AND POLICIES

Section 10.01 RULES AND REGULATIONS.  All rules and regulations will be based on a nationally recognized competitive girls' softball organization as selected by the Board.  And the Board will modify such rules and regulations for local use as needed.  
 
Section 10.02 AGE DIVISIONS.  For Competitive Team softball, guidelines from a nationally recognized competitive girls' softball organization will be used for determination of age division eligibility.  A playerâ??s age as of 11:59 pm on December 31st determines the age division in which the player is eligible to play the following year. For Recreation League, placement is also determined by playerâ??s age as of 11:59 pm on December 31st.
â?¢ 6 and Under (Little Hitters)
â?¢ 8 and Under (Junior League) 
â?¢ 10 and Under (League I) 
â?¢ 12/14 and Under (League II)
Parents and/or guardians may request that their child play up in the next league due to their skill level and softball abilities.  Requests must be made at the time of registration.  The Board reserves the right to deny a request due to general safety concerns
Player movement to a different league after the team assignment is at the discretion of the Board after presentation of exigent circumstances.  See Section 14.08 - Player Replacement Requests
Section 10.03 COACHES HANDBOOK.  Rules governing play in each league are set forth in the Coaches Handbook
Section 10.04 TEAMS PER LEAGUE.  The number of teams per league shall be determined by the Board prior to the team assignments.
Section 10.05 PLAYERS PER TEAM.  The maximum number of players per team shall be established by the league prior to the team assignments.
Section 10.06 SCHEDULE.  The Board will determine, prior to the start of the season, the number of games to be played in each league and when they will be played.
Section 10.07 UMPIRES.  12/14U (League II) umpires, home plate or base, must be 18 years of age or older (unless specifically approved by the Board), be softball certified and be familiar with the local rules and revisions as provided by the Umpire Manager.  10U (League I), 8U (Junior League) and 6U (Little Hitters) umpires, home plate or base, must be 15 years of age or older (unless specifically approved by the Board), be familiar with the local rules and revisions as provided by the Umpire Manager. Games will not be postponed because there are no umpires; Association volunteers will be utilized. 
Section 10.08 BOARD MEMBER OF THE WEEK.  Each officer shall serve a week of the season as the board member in charge of the following (to include, but not be limited to): 
(a) Opening/closing the concession stand.
(b) Serve as on-site contact person for any issues.
(c) Report any issues or injuries to the Board
Section 10.09 CODE OF CONDUCT.  Any player, spectator or coach who is ejected from a game shall immediately leave the Association complex and shall not be allowed to participate in the next game.  If a subsequent ejection or dugout restriction occurs within the same season, the player, spectator or coach shall be banned from the Association complex for the season. Any coach receiving three ejection or dugout restrictions within 12 months of each other will give up his/her board position immediately (if serving on the board) and serve a two-year suspension from the Association. The two-year suspension includes, but is not limited to, a restriction from coaching and participation on the Board. The executive board has the right increase this suspension should they see fit.
At any time during the season a coach is ejected from a game, or restricted to the dugout, the coach must notify the Competitive Commissioner within 72 hours of the incident. The coach must provide, in a written format, the events leading up to the ejection/restriction. If this is not done within the 72-hour period, the Commissioner has the right to suspend the coach for one game. Once the Commissioner has been notified, he/she will contact the tournament director to attempt to identify the umpire to obtain his/her point of view of the situation and will share the findings at the next executive board meeting.

Article XI. GRIEVANCE PROCEDURES

Section 11.01 FILING.  Charges must be filed in writing, signed by the complainant and presented to the Recreation League Commissioner or Competitive Team Commissioner within 48 hours of the alleged violations.  A complainant is defined as a player, parent, coach, umpire, board member, or member of the league.
Section 11.02 PROCESSING.  The charges will be referred by the Recreation League Commissioner or Competitive Team Commissioner within 24 hours of receipt, to the Board.  The Board will review the charges, evaluate the issue and reach a decision within 7 days of receipt of the charges.  If the issue involves a discipline issue, then by a 75% vote, may discipline the player or coach or dismiss the charge.  Expulsion will be final.
Section 11.03 CONFLICTS.  No Board member involved with the player or team involved will have a vote in the final decision.  Involvement is defined as being related to the coach or assistant coach(s) or team members of the party concerned.

Article XII. COACHES

Section 12.01 SELECTION.  While all coaching positions in the Association are volunteer-oriented, the Association reserves the right to select or reject coaches.  Persons requesting a coaching position will be required to provide clearances/authorizations for background checks as requested by the Association. Any founded discrepancies will result in disqualification.  No exceptions. In the event there are more coaching position requests than available positions, the Executive Board will make the final selection.
Section 12.02 PERFORMANCE.  The Association provides a recreational sports activity for the players, and while competition is a healthy thing, overly aggressive behavior will not be tolerated.  We must provide a positive character-building experience for all players.  Coaches should:

(a) Honor the game by encouraging teamwork and good sportsmanship.  Show respect for the players, opponents, fans and officials
(b) Use positive motivation and recognition to support all players
(c) Place the emotional and physical well-being of the players ahead of a personal desire to win
(d) Treat each player as an individual, remembering the large range of emotional and physical development for the same age group
(e) Do oneâ??s best to provide a safe playing situation for the players
(f) Lead by example in demonstrating fair play and sportsmanship to all players
(g) Provide a sports environment that is free of drugs, tobacco and alcohol, and refrain from their use at the youth complex
(h) Be knowledgeable of ASA and local rules and teach them to the players
(i) Use those coaching techniques appropriate for each of the skills taught to the players
(j) Remember that one is a youth sports coach, and that the game is for children and not adults
(k) Attend Coaches clinics put on by the Association

Article XIII. RECREATION LEAGUE TEAM SELECTION

Section 13.01 All teams will be assigned in the following manner:
(i) All competitive team players will be distributed and assigned to teams equally by the Recreation Committee.
(ii) Special requests (i.e. sisters on same team) will be considered and assigned to teams.
(iii) Remaining players will be assigned to teams starting with oldest player and working to youngest player.  All teams will be assigned a player before any team is assigned their next player.  The rotation will repeat through all teams as necessary until reaching youngest player.  
Section 13.02 PROTECTED PLAYERS.  The daughter(s) of the coach and one (1) assistant coach shall be automatically assigned to the coachâ??s team. 
Section 13.03 SISTERS.  All sisters in the same league will be placed on the same team unless specifically requested otherwise by the parent/guardian at registration. 
Section 13.04 LATE REGISTRANTS.  Late registrants that have been approved by the Board shall be placed on the next team that does not have the maximum number of players. The Recreation League Commissioner has the right to place players on teams to even out competition levels or if a position player is needed. 
Section 13.05 PLAYER EQUIPMENT.  The Association will provide jerseys, bats, balls, batting helmets and catching equipment.  All equipment must meet or exceed ASA and USSSA requirements.  When not in use during the regular practice and playing season, the playing equipment will be stored in a shed at the complex.  Inventory, maintenance and disbursement of equipment are the responsibility of the Equipment Manager. All Association equipment must be returned to the Equipment Manager within one week after the last regularly scheduled Recreation League game.
Section 13.06 DISTRIBUTION.  The Equipment Manager shall determine a date to distribute the equipment to league coaches.  Coaches, or their suitable representative, shall attend equipment handout to ensure proper transfer of equipment.
Section 13.07 MAINTENANCE.  All equipment will be handled, used and stored in an appropriate manner.  Any mistreatment of equipment by an Association member may result in disciplinary action being taken by the Association.
Section 13.08 INVENTORY.  The Equipment Manager is to keep a record of all playing and field maintenance equipment owned by the Association.

Section 13.09 PLAYER OWNED EQUIPMENT.  Equipment shall meet USSSA and ASA requirements.  

Article XIV. COMPETITIVE TEAMS  

Section 14.01 PURPOSE.  The Competitive Team program is designed to offer players the opportunity to experience softball on a more competitive level against teams on the state, regional and national level throughout the summer.  Our goal is to have enough teams and coaches to accommodate all players interested in playing Competitive Team softball.  However, the Association will not guarantee all players will have a team or be able to play in the competitive program. 
Section 14.02 COMMITMENT.  Participation in the Competitive Team program requires a commitment on the part of the coaches, players and parents.  The Competitive Team Commissioner and coaches shall discuss this commitment for practices, games and tournaments with the players and parents at the Parentsâ?? Meeting prior to finalizing the teams. 
Section 14.03 ELIGIBILITY. Any player who registers to play and participates in the Recreation League program is eligible to try out for Competitive Team softball provided they are within the age divisions set forth below and attend school within the Ankeny School District or reside in the Ankeny School District.  The tryout is to assess the skill level of the players and place them on teams according to like skills. Certain age levels may be required to play in the Recreational League program if participating also in the Competitive League program.
Section 14.04 AGE DIVISIONS.  The Association shall sponsor at least one (1) team in the 8U, 10U, 12U, and 14U age divisions provided there is sufficient interest to field teams.  When there is sufficient interest to field additional teams in an age division, the Association will consider sponsorship of additional teams in order to promote the development of the players and the betterment of the program.  
Section 14.05 TRYOUTS.  Formal tryouts shall be held at least annually to place players on competitive teams.  Dates of tryouts shall be posted on the web site and at registration.  Player selection may also be based upon input from coaches from the Recreational and Competitive leagues.  No players are guaranteed there will be an opening for them to play on a competitive team and no player is guaranteed on the team they will be assigned.
Section 14.06 Competitive Team players can be moved from a higher level competitive team to a lesser competitive team or vice versa.  Movement of players must be completed before May 1st. All player movement requests must be submitted to and approved by the Competitive Team Commissioner.  It will then be up to the respective Competitive Team coaches and Competitive Team Commissioner to determine a possible replacement(s).  
Section 14.07 PLAYER REPLACEMENT REQUESTS.  If a higher level competitive team needs to fill an opening, the coach must talk to the coach from the next level competitive team and agree on which player should be moved up.  If unable to reach a mutual agreement, the final decision is up to the Competitive Team Commissioner. 
Section 14.08 DISPUTES.  
(a) Any dispute regarding the formation of teams or any other Association tournament team policy that may arise during the playing season or off-season shall be forwarded, in writing, within 10 days to the Competitive Team Commissioner for resolution.
(b) The Competitive Team Commissioner may request disciplinary action, including but not limited to removal of a coach or player from a competitive team, to the Board.
(c) Appeal of the Competitive Team Commissionerâ??s decision can be made to the Executive Board.  The decision of the Executive Board shall be final. 
Section 14.09 FUNDING.  The funds for sponsorship of the competitive team program shall derive from the Ankeny Girls Softball Association.  Players shall also be assessed a competitive team registration fee, which shall be determined by the Board, in consultation with the Executive Board. 
Section 14.10 EQUIPMENT.  The Association shall provide equipment for each tournament team that shall include a gear bag, net, balls, scoring book(s) and catching equipment.  Each Competitive Team player is responsible for their own batting helmet(s). All equipment must meet or exceed ASA and USSSA requirements.  All Association equipment must be returned to the Equipment Manager within one week after the last regularly scheduled Recreation League or Competitive Team game.
Section 14.11 UNIFORM.  The Association Board shall determine the uniform for Competitive Teams prior to the fall competitive season. The cost of the team uniforms will be the responsibility of the player.


These Bylaws were adopted as written by the Executive Board of the Ankeny Girls Softball Association effective, October 31, 2006.
The Bylaws were modified and approved as modified on March 7, 2011.
The Bylaws were modified and approved as modified on February  8, 2016.




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